Ards and North Down Sports Forum Grant Programme: Events Grant

Overview

To be eligible to apply, applicants must meet the following eligibility requirements.

• The application must be submitted three months prior to the Event*.
• Be affiliated to the Ards and North Down Sports Forum
• Have a Formal Constitution
• Have a Safeguarding Children and/or Vulnerable Adult Policy
• Have an Equality Policy
• Have adequate Public Liability Insurance
• Submit an Event Risk Assessment

*Definition of an Event – an activity that is planned for a special purpose and usually involves a lot of people, not the normal activities of the Club.

Applicants must demonstrate within their application how their project meets the following criteria:

Criteria:

• The need for the event and how it will benefit the local community.
• How the event is creating new opportunities for people to take part in sport and physical recreation within the Borough
• How the event will contribute to sustained participation in sport and physical recreation within the Borough.
• Detail the expected outcomes and impact of the event on the sports club and wider community.
• How many people the club anticipates participating in the event.

Applications are also welcomed from Governing Bodies and Associations based outside the Ards and North Down Borough; however, the actual event/s MUST be within the Borough. The Governing Body must host the event in partnership with clubs in the Borough.

What they will fund

• Eligible Event Hire costs
• Sports Equipment to support the hosting of sports events within the Borough
• Fundamental equipment associated with any given sport such as balls, bats, racquets, sticks etc up to a max of £300, and will be subject to the discretion of the Sports Forum.
• External Coaches
• Event specific costs – Road Closures, External First Aid provision etc

Funding Limits

The maximum funding per sporting organisation for Event Grant is £1,000 (per financial year), subject to available funds.

Should the programme be oversubscribed and due to limited funds available, a reduction in funding percentage will be applied to pending applications at that time.

General Guidelines for Applicants

Applications will be considered in line with the guidance outlined below:

• All applications must be completed in full, signed and submitted with all mandatory supporting information. Incomplete applications will not be considered.
• Sports Clubs/Organisations must be currently affiliated to the Ards and North Down Sports Forum
• Retrospective funding will not be considered, and the application must be submitted prior to the event.
• Successful applicants must:
  • Agree any changes to the project applied for and its funding arrangements with the Sports Forum before implementation.
  • Notify the Sports Forum of any additional funding secured after submission of the application.
  • Submit a completed grant report form with receipts and bank statements to the Ards and North Down Sports Forum by the deadline stated on their Letter of Offer. Failure to meet this deadline may result in funding being withdrawn.
  • Please note that successful Clubs may be requested by the Council to acknowledge the Forum support in hosting their event.

Please note that the Council decision making process, from the Sports Forum’s recommendations, may take up to eight weeks from date of assessment. This timeline must be considered along with the application/event timeline.

Please note, there is a three month wait before newly affiliated members can apply for funding.