Antrim and Newtownabbey Borough Council: Special Event Grant (Kings Coronation Grant)

Overview

Maximum Award: £1,000

This is a grants fund to support local community/voluntary groups wishing to deliver events that celebrate the Coronation of His Majesty the King. This may include community celebration events such as street parties, picnics, tea dances, dinners or tree planting schemes as part of an event.

Who can apply?

Community/Voluntary groups can apply to the grant aid scheme and must be able to meet the following conditions. The group must:

• Be comprised of at least six members.
• Be democratically accountable through regular public meetings.
• Hold an Annual General Meeting (AGM).
• Be properly constituted and include a decision making process, and aims and activities that are acceptable to the Council (a copy must be submitted with the application).
• Be managed by a publicly elected committee; the office bearing positions of Chairman, Secretary and Treasurer must be held as a minimum.
• Demonstrate a fair and equitable ethos through their established aims and objectives in accordance with Section 75 of the Northern Ireland Act (1998).
• Demonstrate that proposed activities are not a duplication of other activities.
• Produce an annual statement of independently verified or certified accounts, or a bank statement for new groups only.
• Agree to Antrim and Newtownabbey Borough Council's monitoring, evaluation, and training procedures if required.

Events must take place during the period Friday 5 – Monday 8 May 2023. It would be preferable for the events to take place on Sunday 7 May but not essential. However, if you wish to run your event outside these dates you must obtain prior permission from Council. Any activity outside these timescales or guidance and regulations will not be eligible for funding.

General conditions for funding

• All applications must be completed in full, submitted with any necessary relevant supporting information as requested and received by the closing date set out in the public advertisement otherwise they will not be considered.
• Payments will only be made by electronic bank transfer to an organisation’s bank account and not to any one individual.
• Grants will only be approved if the Council is satisfied that the applicant has the necessary expertise and resources to see the application through to successful completion.
• Groups seeking support from Council should have a minimum of £2M Public Liability and £10M Employers’ Liability in place or be willing to obtain this cover. These are Council’s minimum requirements. However, you are advised to contact your insurance broker to ensure that these levels are sufficient to cover the activities of your organisation. Use of inflatables, fireworks etc. may require higher levels of cover.
• Retrospective applications will not be considered. A minimum lead-in period of at least three months from the date of closing must be allowed for Council to consider applications and appeals.
• Grants will normally be released in two instalments with 75% of the grant being paid in advance of the start date subject to receipt of an acceptance form of the Council's formal letter of offer and the remaining 25% being paid on completion of both vouching of the first 75% and monitoring/evaluation forms. This will be detailed within the formal letter of offer. All awards will be 100% vouched.
• It is a stipulation of all successful grant applications that the Council and any other relevant funders’ logos appear on all publicity material during the duration of the grant and that the Council's support is acknowledged. If requested, applicants must attend press opportunities and participate in all media activities as requested by Council staff. All printed materials and use of the logo must be agreed and approved by Council staff.
• Post project the applicant will be required to complete the Council's monitoring and evaluation form, in order to demonstrate how the organisation met the criteria detailed in the application form.
• Council reserves the right to request further information or clarification on any request for support and to share information on support with other funders.
• To be eligible for funding you must have a child protection policy in place if your project involves, or may involve, children or young people under the age of 18 or a Safeguarding Adults policy if your project involves, or may involve, adults at risk.

Applicants should note that this is a competitive process and awards are subject to the availability of funds and may be subject to change.

Supporting Documents

None required if you have received Council Grant Aid in the last two years. If you are a new applicant, then the following will be required:

• Signed and Dated Constitution
• List of current board and/or committee members
• Recent bank statement (within 2 months)
• Annual Accounts (independently audited or verified)

Eligible Expenditure

• Room/Venue Hire
• Transport Hire
• Arts & Crafts materials
• Horticultural materials/equipment (£300)
• Speakers
• Entrance Fees
• Hire of Entertainment
• Hire of Equipment
• Licences
• Advertising and publicity for event
• Hospitality (capped at £7.50 per person)

Additional Requirements

• Provision of food must be undertaken by suitably approved person(s).